Volunteer Application Process

Applying to become a volunteer tutor is very simple! Just fill out our application form and wait for us to contact you.

Below is a breakdown of the application process and what happens during and after the interview. When you are ready…

FILL OUT THE TUTOR APPLICATION FORM!


1. READ OUR POLICIES

Please read through our policies to understand the do’s and don’ts of our tutoring program for both tutors and students.

2. FILL OUT THE TUTOR APPLICATION FORM

Please fill out the tutor application form. If you are an undergraduate student, an academic transcript or report card is required. Resumes are mandatory. If you cannot access this form, please contact volunteer@tutoring-beyond-borders.com.

APPLY ONLINE

3. SCHEDULE & PASS AN INTERVIEW

A member of the Executive Team will contact you regarding the interview and application process to become a tutor. There will be an informal interview with an Executive Team member. You will be asked to obtain a Police Records Check for Services in the Vulnerable Sector. Interview results will be discussed shortly after it takes place.

4. GET YOUR POLICE CHECK

IMPORTANT: It is a good idea to GET YOUR POLICE RECORDS CHECK (PRC) AS SOON AS POSSIBLE! Since it takes around 3-6 weeks to process, please plan accordingly. Here are some suggestions and pointers:

  • Apply for tutoring 1-2 months before you want to start tutoring so that you can get your PRC completed in time
  • Apply for your PRC at your nearest police station as soon as you pass your interview
    • Please note that completing your PRC through TBB will make you eligible for a CAD$10.00 reimbursement, but only if you give the original copy to TBB
  • If you already have an old PRC, we will accept it as long as it is less than a year old
    • Please note that with a PRC not obtained through TBB, no reimbursement will be given

5. SET UP YOUR TBB E-MAIL (OPTIONAL)

A TBB e-mail address will be created for you, if you wish, to use in TBB-related communications only (such as tutoring, discussions and notifications with the Executive Team, etc.). If you would like to have a TBB email, you will need to set up this e-mail through either our preferred Office 365 system or a locally-installed e-mail client such as Microsoft Outlook, Apple Mail, IBM Lotus Notes, and other similar programs with POP/IMAP access.

Technologically-challenged? No problem! Simply contact the Department of Technology at tech@tutoring-beyond-borders.com, and we’ll be happy to help you with your issues or even set up your e-mail for you!

The reason for having a TBB e-mail is simple. It protects your privacy, it makes you part of our organization, and it’s easier to remember e-mail addresses. It is your choice whether you want to check this e-mail directly or use your own personal e-mail, but it is mandatory that you can receive e-mails through from TBB for important updates and tutoring info.

6. TBB T-SHIRT UNIFORM & I.D. BADGE EXCHANGE

When you have your Police Records Check, you will be meeting with the President to exchange your PRC for your TBB T-shirt uniform and I.D. badge. All TBB tutors are required to pay CAD$20.00 for a TBB T-shirt, lanyard, and personal I.D. badge. These items should be worn whenever a Match-Up Meeting of tutoring session takes place. In addition, the payment will be considered a donation to the organization, and the tutor’s name will be listed on the website as a donor unless he/she wishes to remain anonymous.

During the exchange, you may also receive additional perks such as discount cards, freebies, and more as TBB expands throughout the community.

IMPORTANT: If you bring an original Police Records Check that was done through TBB, a $10 reimbursement will be issued.

7. THE MATCH-UP MEETING

Our Match-Up Meeting is unique to TBB’s one-on-one tutoring services. We ask that the tutor, the student (and his/her parent(s) or guardian(s) if he/she is below 18 years of age), and a member of the Executive Team attend a meeting to introduce the student to the tutor. At this one-time, 15-20 minute meeting, the following topics will be discussed:

    • Introduction to Tutor
    • Introduction to Student
    • Subject Student Needs Help With
    • Course of Action to Take
    • Location, Day & Time of Weekly Tutoring Lesson (YOU GET TO CHOOSE!)
    • Exchange of Contact Information
    • Reminder of Policies
    • Question & Answer Period
    • Student Signs Consent Form (a.k.a. Student Waiver & Release of Liability Form)

A Match-Up is not complete without the student signing the Student Consent Form, and tutoring may not begin until this form is signed. Sometimes, a student may take this form back home to their parents so that they can sign it. It will be your responsibility as a tutor to make sure you get this form from them before the beginning of your first tutoring lesson.

If you have any questions or concerns about the Match-Up, please contact the Operations Department at students@tutoring-beyond-borders.com.

8. TUTORING STARTS

The start of the first lesson is to be decided upon at the Match-Up Meeting. Tutoring begins, and you will meet up with your student once a week for a maximum of one hour. Your student must keep you updated on his/her progress and topic(s) to be discussed during tutoring lessons. Your student will contact you (by TBB e-mail or phone call) to let you know what he/she would like to discuss during a lesson so that both parties come prepared to the lesson and you can make the most of your tutoring session.

Also keep in mind that the student is responsible for bringing all relevant course material to the tutoring lessons. You just need to bring yourself, a clear mind, and possibly some writing utensils and paper if they are required.

9. LOG IN YOUR HOURS & KEEP US POSTED

Since TBB does not have her own place, we rely on all tutors and students to keep us updated on any issues regarding our tutoring services. One way of keeping the Executive Team up-to-date on your tutoring lessons is to log in your hours. If you aren’t logging in these hours, then the Executives will assume that you are not tutoring.

Another important part of your volunteer position as a tutor is to know who to contact. If you have questions, concerns, or updates about the tutoring lessons themselves, contact support@tutoring-beyond-borders.com to reach the Operations Department. This may include your student not wanting lessons anymore, not showing up to a lesson, etc.

In case of emergencies, contact execs@tutoring-beyond-borders.com to reach all Executive Team members so that the most available Executive can get back to you as soon as possible.


CAVEAT (WARNING) #1

Any personal information collected from you cannot be disclosed without your consent pursuant to the provisions of the Personal Information Protection and Electronic Documents Act (PIPEDA) of 2004. Any information that you collect from a tutor also cannot be disclosed by you pursuant to PIPEDA.


APPLY NOW!